This week is more than one week in the past, so it's locked for editing. Only an Admin can still make changes here.

The fixed list a venue's Country field is picked from. Admin, HR and Director of Operations accounts see a country-selection step before the venue list only when the venues they have access to span more than one of these.

Home, Rota and the Grid organize your team into three fixed groups — Management, Front of House and BOH. Say which of your own categories above belongs to each; anything you leave unset is guessed from its name (Kitchen-like categories go to BOH, Management-like ones to Management, everything else to Front of House).

Sick, Late, Off, Public Holiday, Holiday and Unpaid are always available. Add your own for anything else this venue needs to mark on a shift — Worked day, Day off, and so on. Like the built-in ones (besides Working and Late), a custom status is a day-level note with no start/end time and isn't counted as worked hours.

Pizza, Grill, Pastry — whatever sections this kitchen runs. This just sets the list; you assign a section to a chef when you edit their shift on the Rota, since who covers what changes week to week.

The one person notified whenever a team member submits a time-off request for this venue.

Tick anyone who should be able to build and publish this venue's rota and handle time-off requests — whatever their role, even a plain Employee. It only grants those two things; nothing else about their access changes.

Shifts starting before this time are counted as Lunch on the Rota grid; at or after, Dinner.

Management and HR always see the full week's schedule read-only when they're not actively editing it. Employees never see anyone else's shifts — this is the only thing that changes that.

This venue's own local timezone — used to work out when to send a "shift starting soon" reminder (Employees → Shift-start reminder) at the right real-world moment, whatever timezone this device or the server is in. Type the city-based name for this venue, e.g. America/Montevideo, Asia/Dubai, Europe/Rome.

How many paid holiday days each employee at this venue gets per year — set this once here to match whatever this country's labour law requires; every venue keeps its own number. This is what the Holidays tab's balance bars, "days left" and countdown all calculate against.

How the codes in your weekly Excel rota translate into shifts here — a Shift code gets a start/end time, a Status code (Off, Holiday, Sick…) has none, and Skip means "recognized, but never imported" (e.g. an on-call marker, or a note that someone's rota'd at a different venue that week). Pre-filled from your usual template; edit anything below to match how you actually use it.

Upload the actual weekly file from the Rota tab — look for "Import rota…" next to Schedule time off.